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[PYMNT]

Administrations

Administrations in PYMNT are used to organise and structure financial activity, such as invoices, payments, and reporting.

An administration acts as a financial context within a merchant, defining how transactions are grouped, tracked, and reported.

What is an administration?

An administration represents a structured set of financial records within a merchant.

It is used to:

  • Group invoices and payments
  • Separate financial streams (e.g. departments, brands, or entities)
  • Define reporting boundaries
  • Organise financial data for accounting purposes

Each merchant can have one or multiple administrations, depending on their structure and needs.

Why administrations exist

Not all financial activity belongs in a single bucket.

Administrations allow merchants to:

  • Separate different business units
  • Manage multiple brands or legal entities
  • Keep accounting and reporting structured
  • Maintain clarity across complex financial setups

This becomes especially important for larger organisations or multi-entity businesses.

Relation to invoices

Invoices in PYMNT are always linked to an administration.

This ensures that:

  • Each invoice belongs to a clear financial context
  • Reporting remains accurate and structured
  • Downstream accounting systems can process data correctly

The full invoice lifecycle is documented in the Invoices section.

Integration with merchants

Administrations exist within the scope of a merchant.

This means:

  • A merchant can define multiple administrations
  • Each administration can operate independently
  • All administrations still roll up into the same merchant entity

This provides flexibility without losing central control.

Use cases

Administrations are typically used for:

  • Multi-brand businesses
  • Companies with multiple legal entities
  • Separation of B2B and B2C flows
  • Internal financial segmentation

Why it matters

Administrations ensure that financial data within PYMNT remains:

  • Structured
  • Traceable
  • Scalable
  • Easy to integrate with external accounting systems

They provide the financial backbone for organising invoices and related payment activity.